Tools For Project Directors

Tools For Project Directors

The following information is provided to assist Project Directors with meeting the contractual obligations of grants awarded by the Northeast Center.  Sections are provided for Funding Acknowledgement Statement and Logo Requirements, Invoicing, Budget Revisions, Extension Requests, and Change of Project Director.  Please contact the Northeast Center with any questions regarding this information.

Funding Acknowledgement Requirements

While your grant has been awarded by the Northeast Center, the funding is ultimately from USDA’s National Institute of Food and Agriculture (NIFA). The regulations governing the use of these federal funds require that the following acknowledgement of support – and the two logos noted below – must be utilized on all promotional materials, presentations, media releases, and project materials developed for programming funded by this grant:

  • Statement for 2016 and 2017 Awards:
    This material is based upon work supported by USDA/NIFA under Award Number 2015-49200-24225.

In addition to the statement above, both the USDA-NIFA logo and Northeast Extension Risk Management Education Center logo must be used on all printed materials, including those produced in electronic format.  Please utilize whatever size best fits your printed/electronic material.

  • To use the NIFA logo, please visit: http://nifa.usda.gov/resource/official-nifa-identifier and use the identifier “as-is” (refer to the webpage for specific details on formats).
  • To use the Northeast Center logo, right click on the the logo below and “Save As” to your desktop or other file.

NEW FINAL Northeast-ERME-1C

An all-inclusive Funding Acknowledgement Image is also available that includes the statement and both logos:  Download this Funding Acknowledgement Image for 2016 and 2017 Awards.  Insert the image at full size on its own slide for PowerPoint presentations, or feel free to utilize it in other documents.

Invoicing

  • General Invoicing
    All invoices must correlate with your plan of work and follow the budget and budget narrative that was set forth in your application.

 Invoices should be submitted monthly (non-university organizations) or at least quarterly (universities) to the address indicated in the subcontract document (subaward-invoices@udel.edu).  Waiting until the end of a project to submit a single invoice could result in payment being delayed or withheld if there is lack of sufficient documentation to support the budget allocations that correlated with your plan of work.  When interim Progress Reports are due, you may be asked for a summary of expenditures to date if you have not submitted an invoice during the quarter.

  • Sample Invoice
    The Northeast Center’s (Sample Invoice) shows the basic elements necessary to ensure timely processing of payments.  Please contact us if you require the Sample in a Word document format.
  • Invoicing for Exploratory Grants
    Per the Award Letter sent to recipients of grants for Exploratory/Local Level Grants, invoices should be sent directly to the Northeast Center Office upon completion of programming.  The invoices should:
            1.  Be printed on your organization’s letterhead
            2. Be made out to the “University of Delaware”
            3. Identify your project’s name and UD subaward number
            4. Itemize your programming costs
            5. Include copies of receipts for your expenses
            6. Be mailed to the attention of Michelle McCullough, University of Delaware, 112 Townsend Hall, Newark, DE 19716-2130.

Budget Revisions

Please contact the Northeast Center for consultation if you believe that a revision to your approved budget may be necessary.

Extension Requests

Beginning in 2015, all ERME projects have an 18-month period of performance with no option for an extension.

Change of Project Director

The Project Director is responsible for the entire project. This includes project management, subcontracting, funds oversight, meeting project time schedules, reporting progress and submitting the final report. A change in project director designation requires approval from the Director of the Northeast Center. The existing Project Director must send a letter to the Center Director requesting the change. Additionally, the newly designated Project Director must provide a letter which states his/her qualifications for assuming the responsibilities associated with the project and willingness to do so.

The signed and dated letters must be written on the letterhead of the Project Director’s organization and addressed to: Laurie G. Wolinski, Director, Northeast Extension Risk Management Education Center, 112 Townsend Hall, University of Delaware, Newark, DE, 19716-2130.

Failure to notify the Center of a change in Project Director designation could result in payment being withheld and/or de-obligation of any unexpended funds remaining under the grant.